Every recommendation on Nonprofits Tech Guide follows a structured evaluation process. We believe in transparency: here is exactly how we decide what to recommend.
We evaluate total cost of ownership, including free tiers, nonprofit discounts, and per-seat pricing. Tools are scored on value relative to nonprofit budgets.
Does the vendor offer nonprofit discounts? Is the onboarding designed for small teams? Are there templates or features built for nonprofits?
How well does the tool fit typical nonprofit workflows? We consider team size, technical skill level, and common use cases.
Can the tool connect with other nonprofit staples like Google Workspace, QuickBooks, or major CRMs? We prioritize tools that play well with others.
We assess vendor stability, data security practices, uptime history, and community reputation. Nonprofits cannot afford tool migration crises.
The single best tool considering all criteria. This is what we would recommend to most nonprofits in this category.
The best tool with a genuinely usable free tier, not a trial. For nonprofits that need to start at zero cost.
The best tool at the lowest paid price point. For organizations ready to invest but needing to minimize spend.
We review each category on a monthly to quarterly basis, depending on how fast the landscape is changing. Categories involving AI are reviewed more frequently. Every tool page displays a "Last verified" date so you can see how current our information is.
When a recommendation changes, we publish a changelog entry explaining what changed and why. Pro members are notified in-app.
Some links on this site may be affiliate links, meaning we earn a small commission if you sign up through them. This never affects our rankings or recommendations.
We do not accept paid placements or sponsored rankings. If a vendor sponsors content, it will be clearly disclosed and separated from our recommendation methodology.
Our editorial team makes all recommendation decisions independently. Revenue considerations do not influence which tools are picked or how they are ranked. We exist to serve the nonprofit community, not vendors.
Disclaimer: Tool pricing, features, and nonprofit discounts can change at any time. We do our best to keep information current, but users should verify details directly with vendors before making purchasing decisions. Last updated: January 2026.
